Salary: To be discuss
*Answer telephone, screen and direct calls.
*Greet persons entering organization.
*Direct persons to correct destination.
*Receive letters, packages etc. and distribute them.
*Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
*Update calendars and schedule meetings.
*Deal with queries from the public and customers.
*Ensure knowledge of staff movements in and out of organization.
*Monitor visitor access and maintain security awareness.
*Provide general administrative and clerical support.
*Prepare correspondence and documents.
*Receive and sort mail and deliveries.
*Maintain appointment diary either manually or electronically.
*Organize conference and meeting room bookings.
*Control inventory relevant to reception area.
*Requesting for all the suppliers for the statement of accounts and for the pending invoices every end of the Month.
*Support Marketing Department and Commercial Department Executive.
*Follow up on the status of the employee’s requests.
*Proven work experience as a Receptionist, Front Office Representative or similar role
*Proficiency in Microsoft Office Suite
*Hands-on experience with office equipment (e.g. fax machines and printers)
*Professional attitude and appearance
*Solid written and verbal communication skills
*Ability to be resourceful and proactive when issues arise
*Excellent organizational skills
*Multitasking and time-management skills, with the ability to prioritize tasks
*Customer service attitude