Secretary cum Receptionist

Salary: To be discuss
Location: Sharjah
Duties:
*Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
*Open, sort, and distribute incoming correspondence, take messages including faxes and email
*File photocopy and retrieve corporate documents, records, typing, preparing and collating reports.
*Greet visitors and determine whether they should be given access to specific individuals.
*Prepare responses to correspondence containing routine inquiries.
*Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
*Prepare agendas and make arrangements for committee, board, and other meetings.
*Make travel arrangements for executives.
*Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
*Compile, transcribe, and distribute minutes of meetings.

*Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
*Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
*Manage and maintain executives’ schedules.
*Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
*Set up and oversee administrative policies and procedures for offices and/or organizations.
*Compose letters, memos and emails and manage database and prioritize workloads.
*Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
*Interpret administrative and operating policies and procedures for employees
Qualifications:
*At least 5 years experience on the same field.
*Bachelor graduate is an edge
*Computer knowledge (MS Office)
*Strong communication skills (English,Arabic is a plus)

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