Salary: To be discussed
This will be three months’ (temp-to-perm) Receptionist role for our Dubai Headquarters.
Looking after the front office.
Welcoming the guests.
Maintaining employee and project directories.
Answering the telephone and taking messages.
Maintaining safety, cleanliness and tidiness at the reception, meeting rooms and office facilities area by complying with procedures, rules, and regulations.
Maintaining the office supplies inventory and purchasing.
Liaising the maintenance work with the building management.
Managing the driver and documents/ post or mails to be delivered to other offices.
Arranging travel booking (i.e. Hotel/ Air / land transport).
Organising lunches for guests, workshops, and celebrations.
Organising trainings for Health and Safety.
In charge of document control for the head office.
Any Admin ad hoc task like formatting of documents, assisting in preparation of reports, printing, binding, etc.
Coordinating with the IT support team in terms of trouble shooting, replacement of laptop/desk top.
Monitoring the backup tapes and send to UK office.
Handling disbursement of petty cash and cash flow.
Maintaining petty cash report.
Assisting Finance in issuing invoices and collecting cheques.
Managing other office expenses.
Minimum experience of at least 3 years in a similar role.
Bachelor Degree or equivalent.
Excellent in time management.
Must be confident working under pressure and multi-tasking.
Advance knowledge in MS Word, Excel and PowerPoint.