Salary: To be discussed
*Treat incoming visitors to the Office courteously and inform the relevant staff of their arrival promptly.
*Provide customers with general information if necessary on MAF such as working hours, names / designations / location of relevant managers etc.
*Attend and answer telephone calls made to the Office promptly and forward calls to the relevant staff.
*Record all outgoing international calls made through the switchboard.
*Take messages from callers and ensure they are passed on to relevant staff on a timely basis.
*Ensure meeting rooms are kept tidy throughout the day by liaising with the Office Assistants.
*Allocate and book meeting rooms for employees when requested.
*Receive request from secretaries for meeting room bookings and reply back with a confirmation on room number.
*Receive and dispatch the courier mail in an efficient manner.
*Receive and record incoming documents and parcels on a log-book and ensure that they are delivered to the concerned staff in a timely manner.
*Responsible for dispatching documents and parcels through Courier.
*Organize mail sent by post and ensure to maintain a log book for record purposes.
*ln-charge of ordering Airway-bills on a regular basis.
*Ensure Airway-bills are filled out accurately by employees before sending them through Courier.
*Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times.
*Minimum High School certification.
*Minimum 2 – 4 years’ work experience in handling Office Reception area and general Administration activities in a reputed Organization in a similar role.