Salary: To be discussed
Date posted: Nov 8 2020
As Front Office Associate, the role holder shall report to the Management, will be responsible for coordinating and attending incoming and outgoing calls, directing calls to appropriate person, mail distribution and providing additional clerical support.
As Front Office Associate, you shall be first point of contact for the entire organization, which requires a positive attitude and polished, professional appearance.
This position will multi task a variety of front office activities. In addition, the role holder shall also coordinate and fulfill administrative duties of the office.
*Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel.
*Answering incoming telephone calls, determining purpose of callers, and
forwarding calls to appropriate personnel or department.
*Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.
*Scheduling conference rooms.
*Assist administrative assistants with clerical duties to include faxing, copying, and organizing/maintaining files.
*Answering questions about organization and provides callers with address,
directions, and other information requested.
*Receives, sorts and distributes mail.
*Support administrative and special projects requirements, as assigned.
*Coordinate office activities and operations to secure efficiency and compliance to company policy
*Track stocks of office supplies and place orders when necessary
*Knowledge and Skills:
*Preferable if some real estate experience is there
*Polished professional with outgoing attitude, be a team player and love to make the guests feel comfortable.
*Excellent typing skills (word processing; 50-
60 wpm), high level of proficiency with general office PC applications (i.e. MS Word, MS Excel, MS Access, MS PowerPoint). Demonstrated excellent
*Organizational, coordinating and personal interface skills.
*Commitment to work overtime on occasion.
*Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment.
*Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors.